Mail2World Blog

Why is Your Email in Your Spam Folder?

Everybody knows that countless unwanted emails can clog up your inbox, it slows individual productivity and for businesses it can affect your bottom line. Unfortunately, it's still a problem that's only getting bigger. Mail2World’s spam detection filters catch most unwanted emails but sometimes you still have to check your spam folder for stray email messages. So we want to share some of our wisdom, and let you know why non-spam messages sometimes get marked as spam.

1. Forwarding – if you are one of those users who like to forward jokes, chain letters, pictures of cats and puppies to people, chances are those messages will be tagged as spam. To avoid this:

• Remove all the unnecessary headers if your message has been forwarded before.
• We recommend that you send the message to no more than 10 people within an hour. Your friend’s will also thank you if you space out your emails.
• Be sure that all you recipient’s email addresses are valid and still in use. Frequent bounce backs will also mark messages as spam.

2. Subject Lines – Subject lines are important because they provide some information on the topic of the message. But, it if is a one word subject such “Test” or “Hi” chances are any email spam filter will tag messages with simple subject lines as spam.

3. Large recipient List – if you are sending an email to more than 50 email addresses at once chances are your message will once again be tagged as spam. Even 10 is too much. Limit your emails to include only pertinent recipients.

4.  What’s in your FROM field – Does your email address show or does it say for example, Sales@marketingteamexample.com? If it doesn’t look like a personal address you could be tagged as spam.

5. Minimize use of Attachments – emails with multiple JPG, XLS and DOCs can be flagged as spam because receiving mail servers are configured to not accept attachments because viruses and malware could be attached. If you have multiple, take advantage of Mail2World’s Backpack feature. There you can upload, store and share all the files you want. 

Hope you all have found this information helpful. Happy emailing everyone!

Best,
-A.B.

How to Prevent Your Email From Getting Hacked

For the last few days we’ve received several news alerts about high profile politicians getting their personal email accounts hacked. Luckily, high profile politicians tend to have the resources and power to recover their accounts and bring those perpetrators to justice. But what if it happens to you? Do you have the resources to recover access to your email account? This is precisely why a Mail2World email account is so important and the tools we provide you with give you the power to recover quickly. Here are some tips we’d like to share with you on how to prevent your email account from being  compromised:

 

1. Passwords – We can't overstate enough the importance of a strong password for your email account.  Keeping people out of your account will always be the best way to protect yourself.
2. Have a Second Account – Assume you’ve lost all access to your primary account. Have a second account with all your contacts. Also, have your mail forwarded to another account so that you’re able to alert your contacts that your primary account has been compromised. 
3. Set up your email account with correct information (initially) – It is very important that users provide accurate information when registering a new Mail2World email account. If the information is inaccurate it could make retrieving access to an account virtually impossible. And if you are a platinum account holder, our support staff will need to confirm your identity before providing you with access to your account again. 
4. Set up quality security questions – Set up security questions for all email accounts that are open.  The best questions are the ones that only you know the answers too.
5. Keep your password to yourself – your password is for you and you alone. Mail2World will never ask you for your password. Keep your password safe.

What if you’ve followed all of these steps and your account is still compromised? Yes, it can still happen. Contact us right away via support@mail2world.com.

I hope you all found this post helpful. Happy emailing everyone!

Best,
-A.B.