Mail2World Blog

Advanced Smart Search on the Mobile App

Hello World,

If you've started "losing" emails somewhere in the vast reaches of your mobile email inbox, Mail2World's fast and easy Advanced Smart Search tool will soon be available within its mobile app which can help you locate any missing message you wish to find. Results will appear within milliseconds of typing in a search query. Here's how:

1. Within the mobile app, tap on the Search icon on the right of the navigation bar.
2. From the Search bar, you can search for a particular email with keywords that appear in the All, From, To, Subject and Body fields. Just tap the search criteria you wish to use.
3. For even more specific searches tap on carrot pull-down menu, where you can search for Unread, starred, With Attachments, Date, Folder and Size.
4. Toggle the Unread switch to the on position to search for Unread messages.
5. Toggle the Starred switch to the on position to search for starred messages.
6. Toggle the With attachments switch to the on position to search for messages With attachments.
7. Tap on the Date menu to search for messages with a specific date.
8. Tap on the Folder menu to search for messages within a specific folder. You’ll see a list of all available folders, even user created ones.
9. Tap on the Size menu to search for messages within a specific size range. From within the size menu you’ll select greater than or less than finally type a number for the size.

Advanced is just one of the many features coming to the Mail2World Mobile App.

Four Tips to Better Manage Your Email in 2019

It’s early January, and we are all returning to an endless stream of emails. Most of the emails we receive are not even necessary for our work to be completed. Here at Mail2World, we would like to share the four most important things you can do to truly change your email habits and free up time to accomplish other important tasks related to your business.

Don’t open email first ting in the morning
Don’t open your email the first thing in the morning, unless your business is email like it is for us. Early in the morning is the brain is generally most alert, focused, and creative so it would be best if you focus your attention on your business’s core competencies. Choosing email as your first task of the day can be a wasted opportunity to use your mind for more important tasks for your business. Instead, try starting the day focusing on your main tasks early in the morning and leave email for later in the day. That will be discussed in more detail in the next tip.

Set aside a Block of Time for Email
If you are checking emails throughout the day you are not really focused on the specific task – email. Your attention is dispersed across many tasks reducing your ability to respond to your important emails in a timely manner. Instead allocate fixed times during the day to fully focus on email. When allocating this time, consider these questions:

• How often? Determine in the course of a day how often you should concentrate on email. This depends on the nature of your business and how many mission critical emails you receive through.
• How long? How much time should you devote to answering emails? The answer depends on you. If you only plan on answering email once a day, then we suggest a one or two-hour blog of time. If you plan on having more frequent email sessions, then take the total number of sessions and divide them by one or two hours. The answer to these questions will give you the length of time you should spend in each email session. Whatever you do, don’t check your email on autopilot. Create separation between yourself and your inbox; give yourself time to focus specifically on other tasks.

Create Email Filters or rules
Creating filters, also sometimes known as rules, is another effective way to prioritize messages that bombarding your inbox. Use filters to sort important emails so you know which to tackle first. Sorting messages into separate folders allows for easy organization of messages based on subject or sender, or by personal or business relationship. Incoming messages will automatically be placed (i.e. filtered) into the appropriate folders. To learn more about how to create and use filters and rules, read our “Using Email Filters, Folders and other Tips” post.

Purge Unnecessary Emails
Unsubscribe, delete and file away any unnecessary emails that continuously distract you from accomplishing your daily work goals. Purging useless emails will reduce the need to check emails constantly because they are not in your inbox acting as a distraction. Therefore, purging unnecessary emails is an important step in better email management.

Email should always be used in ways to enhance your business, not as a distraction from it. This is good email management should always be considered.

Is Your Email Provider GDPR Compliant?

Regulations are always changing throughout the world and they can have a tremendous impact on technology companies like ours here at Mail2World. On May 25th the new General Data Protection Regulation (GDPR) goes into effect. It’s the most important change in data privacy regulation in 25 years and anyone who does digital business in (or with anyone in) Europe will be affected.

What is GDPR?

“The General Data Protection Regulation (GDPR) is a regulation by which the European lawmakers intend to strengthen and unify data protection for all individuals within the European Union (EU). It also addresses the export of personal data outside the EU (i.e. with any business that does business with European customers or partners. The GDPR aims primarily to give control back to citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU.

What is Personal Data?

Personal data is defined as any information that can directly or indirectly identify a person. Examples of identifiable information including but not limited to:

• First and last name (combined)
• Bank account details
• Personal email addresses/emails
• Home address
• Media Access Control (MAC) address
• Username/password
• Credit card details
• Financial records
• Biometric data
• IP address
• Data/place of birth
• (Internet) Cookies

What does this mean for business?

For European customers, the new GDPR regulation is great because it gives EU citizens more control over how their personal data is used. As the implementation process continues, the EU and other government agencies continue to review the management of personal data, GDPR may be the first stage in a series of EU rule-changes that may include E-Privacy Regulation and Electronic Communications Codes. 

What is Mail2World Doing?

As an industry leader, Mail2World will continue to ensure the highest level of data security and government compliance for our customers’ personal data. If you have any questions about Mail2World’s new policy changes or its GDPR compliance in general, please don’t hesitate to email the Mail2World team at support@mail2World.com.

Mobile App’s Smart Notifications

The newly launched Mail2World app has a number of features that make it stand out among mobile email apps. These unique features include Quick Reply and Quick Response, landscape mode, custom sender sounds and Smart Notifications. But today, we are focusing on one feature in particular: Smart Notifications.

The Smart Notifications feature allows you to customize notifications for each email account. Three types of Smart Notifications are available. Users can receive a Smart Notification from a specific folder or a specific sender, or users can activate the “Do Not Disturb” feature, which turns off notifications altogether for a specified time period.

To activate Smart Notifications, tap the Customize Per Account switch to the on position.

Smart Notifications Features

Here is an in-depth look at some of the individual features of Smart Notifications:

Notification by Sender

Notification by sender allows the user to setup a notification each time an email arrives in his or her inbox from a specific email address or domain. This feature can be helpful if users receive an important email from their boss at work, for example. Important emails will never go unnoticed.

Notification by Folder

Notification by folder notifies users when a new message arrives in a folder that was designated for notifications. Therefore, rules must be created and applied for an email to skip the inbox and go directly into its designated folder. Once an email arrives, a notification will appear.

 

Do Not Disturb

The “Do Not Disturb” feature allows you to instantly turn off notifications completely for a specified length of time. This feature is helpful when trying to avoid phone interruptions during a family dinner or an executive meeting, and it will help make embarrassment from unexpected interruptions a thing of the past.

Smart Notifications is just one of the exciting new features within our mobile app. Don’t hesitate to try this feature if you want to be a power user. We are thrilled to share featured Smart Notifications with our community and look forward to exploring more features within the Mobile App in the future to continuously improve your email experience.

To download Mobile App, visit Apple’s App Store or Google’s Playstore.

Introducing Mail2World’s Mobile App

Earlier this week, Mail2World announced the launch of its new white-label Mobile App to its free users. The app integrates all your email, calendar and contact data from multiple email accounts into one mobile app, making it easier to manage those interactions all from within your mobile device. No more logging into three different accounts and applications just to stay informed.  Now, you can log into one simple-to-use interface to manage your email while on the go.

                                                                                            

Packed with features and an elegant, intuitive design, this app is optimized for performance so that you can focus on getting through your inbox. Let’s take a closer look at some of the features that make this app so powerful and useful. The Mobile App brings together the most advanced email, contacts, calendar and online storage (Drive) apps together into one integrated app.

Mobile App Features

Here’s a look at some of Mobile App’s exciting features:

Unified Mailbox

Manage all your email from one, central inbox by integrating multiple accounts into Mobile App. Manage external accounts such as Gmail, Yahoo Mail, Outlook and AOL without the need for multiple logins, passwords or usernames.

Smart Search

Powerful, predictive “Smart Search” allows you to find any email, contact or attachment quickly and accurately whether it’s stored locally or on the server. Search by sender, subject, keyword, date range, folder and more, to find what you’re looking for quickly.

Smart Notifications

Get notifications only when you want them. The Smart Notifications feature allows you to customize notifications per each email account; include custom sounds for push notifications; set the app on “Do Not Disturb” mode; and enable or disable notifications for specific senders, folders, domains or even accounts.

Quick Filters

Filters allow users to sort and priorities messages quickly so that can find a message or a group of messages in an instant. Available filters include but not limited to: starred messages, unread messages, with attachments or by a sender. These filters are intended to make email management easier and more efficient.

Swipe Gestures

Part of a responsive design, customizable quick-swipe options make it a breeze to quickly manage and navigate your Inbox.

Connected to the cloud

With just a tap, save files to the cloud or attach them to your emails without ever leaving the app. Dropbox, Box, Google Drive, OneDrive, Evernote, iCloud Drive and Amazon Drive are all supported. Drive provides more flexibility when working with many large files.

Widgets

See the latest emails from your Inbox, right on the home screen of your mobile device. Add multiple scrollable and configurable widgets with different sizes to suit your need.

These are just some of the exciting features in our mobile app. We are thrilled to introduce Mobile App to our customers and look forward to adding features in the future to continuously improve your email experience.

To download Mobile App, visit Apple’s App Store or Google’s Playstore.