Mail2World Blog

Is Your Email Provide GDPR Compliant?

Regulations are always changing throughout the world and they can have a tremendous impact on technology companies like ours here at Mail2World. On May 25th the new General Data Protection Regulation (GDPR) goes into effect. It’s the most important change in data privacy regulation in 25 years and anyone who does digital business in (or with anyone in) Europe will be affected.

What is GDPR?

“The General Data Protection Regulation (GDPR) is a regulation by which the European lawmakers intend to strengthen and unify data protection for all individuals within the European Union (EU). It also addresses the export of personal data outside the EU (i.e. with any business that does business with European customers or partners. The GDPR aims primarily to give control back to citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU.

What is Personal Data?

Personal data is defined as any information that can directly or indirectly identify a person. Examples of identifiable information including but not limited to:

• First and last name (combined)
• Bank account details
• Personal email addresses/emails
• Home address
• Media Access Control (MAC) address
• Username/password
• Credit card details
• Financial records
• Biometric data
• IP address
• Data/place of birth
• (Internet) Cookies

What does this mean for business?

For European customers, the new GDPR regulation is great because it gives EU citizens more control over how their personal data is used. As the implementation process continues, the EU and other government agencies continue to review the management of personal data, GDPR may be the first stage in a series of EU rule-changes that may include E-Privacy Regulation and Electronic Communications Codes. 

What is Mail2World Doing?

As an industry leader, Mail2World will continue to ensure the highest level of data security and government compliance for our customers’ personal data. If you have any questions about Mail2World’s new policy changes or its GDPR compliance in general, please don’t hesitate to email the Mail2World team at support@mail2World.com.

Mobile App’s Smart Notifications

The newly launched Mail2World app has a number of features that make it stand out among mobile email apps. These unique features include Quick Reply and Quick Response, landscape mode, custom sender sounds and Smart Notifications. But today, we are focusing on one feature in particular: Smart Notifications.

The Smart Notifications feature allows you to customize notifications for each email account. Three types of Smart Notifications are available. Users can receive a Smart Notification from a specific folder or a specific sender, or users can activate the “Do Not Disturb” feature, which turns off notifications altogether for a specified time period.

To activate Smart Notifications, tap the Customize Per Account switch to the on position.

Smart Notifications Features

Here is an in-depth look at some of the individual features of Smart Notifications:

Notification by Sender

Notification by sender allows the user to setup a notification each time an email arrives in his or her inbox from a specific email address or domain. This feature can be helpful if users receive an important email from their boss at work, for example. Important emails will never go unnoticed.

Notification by Folder

Notification by folder notifies users when a new message arrives in a folder that was designated for notifications. Therefore, rules must be created and applied for an email to skip the inbox and go directly into its designated folder. Once an email arrives, a notification will appear.

 

Do Not Disturb

The “Do Not Disturb” feature allows you to instantly turn off notifications completely for a specified length of time. This feature is helpful when trying to avoid phone interruptions during a family dinner or an executive meeting, and it will help make embarrassment from unexpected interruptions a thing of the past.

Smart Notifications is just one of the exciting new features within our mobile app. Don’t hesitate to try this feature if you want to be a power user. We are thrilled to share featured Smart Notifications with our community and look forward to exploring more features within the Mobile App in the future to continuously improve your email experience.

To download Mobile App, visit Apple’s App Store or Google’s Playstore.

Introducing Mail2World’s Mobile App

Earlier this week, Mail2World announced the launch of its new white-label Mobile App to its free users. The app integrates all your email, calendar and contact data from multiple email accounts into one mobile app, making it easier to manage those interactions all from within your mobile device. No more logging into three different accounts and applications just to stay informed.  Now, you can log into one simple-to-use interface to manage your email while on the go.

                                                                                            

Packed with features and an elegant, intuitive design, this app is optimized for performance so that you can focus on getting through your inbox. Let’s take a closer look at some of the features that make this app so powerful and useful. The Mobile App brings together the most advanced email, contacts, calendar and online storage (Drive) apps together into one integrated app.

Mobile App Features

Here’s a look at some of Mobile App’s exciting features:

Unified Mailbox

Manage all your email from one, central inbox by integrating multiple accounts into Mobile App. Manage external accounts such as Gmail, Yahoo Mail, Outlook and AOL without the need for multiple logins, passwords or usernames.

Smart Search

Powerful, predictive “Smart Search” allows you to find any email, contact or attachment quickly and accurately whether it’s stored locally or on the server. Search by sender, subject, keyword, date range, folder and more, to find what you’re looking for quickly.

Smart Notifications

Get notifications only when you want them. The Smart Notifications feature allows you to customize notifications per each email account; include custom sounds for push notifications; set the app on “Do Not Disturb” mode; and enable or disable notifications for specific senders, folders, domains or even accounts.

Quick Filters

Filters allow users to sort and priorities messages quickly so that can find a message or a group of messages in an instant. Available filters include but not limited to: starred messages, unread messages, with attachments or by a sender. These filters are intended to make email management easier and more efficient.

Swipe Gestures

Part of a responsive design, customizable quick-swipe options make it a breeze to quickly manage and navigate your Inbox.

Connected to the cloud

With just a tap, save files to the cloud or attach them to your emails without ever leaving the app. Dropbox, Box, Google Drive, OneDrive, Evernote, iCloud Drive and Amazon Drive are all supported. Drive provides more flexibility when working with many large files.

Widgets

See the latest emails from your Inbox, right on the home screen of your mobile device. Add multiple scrollable and configurable widgets with different sizes to suit your need.

These are just some of the exciting features in our mobile app. We are thrilled to introduce Mobile App to our customers and look forward to adding features in the future to continuously improve your email experience.

To download Mobile App, visit Apple’s App Store or Google’s Playstore.

Leave a Lasting Impression with a Visual Email Signature

Email signatures are a great opportunity to promote your club or organization. With more than two-billion emails sent and received throughout 2017 alone, it’s important to end your email by making them memorable. To help you do that, Mail2World has added a new “image in signature” capability to its WebMail V12 platform, which enables you to combine the power of visuals and text to leave a lasting impression.

The image in signature feature allows you to embed text and images within a signature to function like an easy-to-find rolodex card. The signature may include (but is not limited to) your name (you should always put in your name), title, contact phone number, Website URL, and a highly-visual club logo or picture.

Accessible in the Settings area of WebMail V12, you can create and save signatures with images by simply copying and pasting images that are currently stored on your Drive storage into new and/or existing signatures. Once a signature has been created, you will be able to insert it into any email you wish using the Rich Text editor toolbar. Alternatively, you can use your new signature as the default one so that it appears in every outgoing email. In addition, because you can create multiple signatures on the Mail2World platform, different images can be used for multiple account signatures (Helpful when messages are going to family members or work colleagues).

 

View Files Before Downloading Using New Online Viewer

Sending and receiving email attachments are common tasks for people who use email.  But with the slew of attachments one receives, it’s easy to find yourself downloading files that only need to be viewed once, but not necessarily downloaded.

 With that in mind, Mail2World has added a new a new feature to its WebMail V12 platform:  the Online PDF and Document Viewer, which allows you to view attachments from within your email without having to download it. This feature makes it easy for you to preview files so you can decide if the attachments are important enough to be downloaded and saved. 

 When selected, the Online Viewer displays a “read only” window of the email attachment’s content – similar to receiving a sample or excerpt of a new book that has just arrived.  By clicking on the file icon, you can look inside the file to decide whether to view or save the file. 

This new feature is also useful in helping you conserve disc space on your computer from unneeded files. The Online Viewer supports multiple file types including Word documents, Excel spreadsheets, PowerPoint presentations and PDF files, with more file types planned for future updates to the platform.

 The Online and PDF Viewer is just one of the many cutting edge features that Mail2World has added to its email platform as part of its ongoing effort to improve your  email experience.