Mail2World Blog

Switching to a New Mail2World Account Made Easy

Hello World,

Have you ever wanted to change your email address but didn't know how to port all of your emails over to your new account? Well, here at Mail2World, we have two possible solutions to your problem.

You can use the POP Collector feature to import messages from all your other accounts once you upgrade to a platinum account or request a username change via phone or email to our support department. (this option is only available to users who upgrade to a Platinum account*). The support department will assist you in changing your account’s username to the one you wish. This will also leave you with a new email address to match the username change.

*Platinum users receive the added benefit of having phone and email support available to them!

Some reasons you may need a new account:

1. Your other email service doesn’t have a reliable spam filter and you receive tons of spam per day.
2. Have multiple accounts to check such as (personal, work and business).
3. Multiple username and passwords to remember.
4. Simply want a different username.
5. You are missing features that are important to you from one or more of your other accounts.

The easiest way to aggregate messages from all your email accounts in to one, central inbox is to use Mail2World’s POP Collector. To start using the POP Collector:

1. Go to Options in the upper-right side corner.
2. Go to the Mail Management section.
3. Click on POP Collector.
4. Click on Add POP Server.
5. Fill in the appropriate fields with your account details and email preferences.
6. Click Save or Save and Add Another.

Note: I believe that we are the only hosted email service that allows a username change for a upgraded account.

Best,
-A.B.

More Tips to Help Protect Your Mail2World Email Account

Hello World,

As a leader in consumer protection against spammers and fraudsters, we are constantly trying to find ways to help customers protect themselves against spam and fraud. On the technology front, we block approximately 300 million spam messages a day. But there are a lot of things you can do to help win the fight against spam and fraud. I’m a firm believer in the old adage ‘Give a man a fish and he’ll eat for a day; teach a man to fish and he’ll eat for a lifetime.’ That’s why my colleagues and I write about account security pretty frequently.

Change your password as soon as possible. If you’re alerted that your account has been sending spam, and you still can log into it, login to your Mail2World account and change the password! This will prevent fraudsters from logging into your account and using it to send spam.

Use the password recovery tool. Hackers that gain access to your account change the password so you can’t access it any longer but they neglect the security questions, answers, and other vital security information. If this Information remains intact, you can take back control of your account using the password recovery tool. We have previously written about this tool in an older post.

Complete account setup forms with proper information. We understand that some of you are very concerned about sharing personal information. First, rest assured that Mail2World will never share your information with anyone. For more on our privacy policies please visit our policy page. Second, if you provide legitimate answers to security questions and complete the forms with legitimate information it can increase the support our staff is able to give you in case access to your account is compromised .

Contact Mail2World customer support. If you have adhered to the tips above and are still unable to access your account, we want to assist you. You can email support at support@mail2world.com. If you are a platinum user, you also have phone support available to you.

Prevention is the best medicine…so arm yourself with the knowledge to stay safe online, and make sure you are prepared in case you ever do find yourself locked out of your own email account.

Safe Web-surfing everyone!

Best,
-A.B.

Mail2World’s Tasks and Notes Feature: For the Task Master and List Maker in You

Hello World,

Black Friday and Thanksgiving weekend have come and gone. The “gift giving holidays” are almost upon us and it’s time to get those last minute gifts for those in your life that are the most difficult to buy for…because they have everything! Mail2World offers a notes and task list feature that will make creating those last minute holiday gift lists a breeze. We featured tasks and notes briefly in “Mail2World Can Help You Get Ready for the Holidays” but here we share with you all of the cool details.  

You can add a task or note right from your email account’s calendar page.

Adding a Task:

• You must set a priority – How important is it to find that “white, limited edition PS3?”
• Status – Have you started shopping for that special someone in your life? Hopefully, most of you set that to “in progress.”
• Start and due date – The day you have to be done shopping for “the one.”
• Reminder Date – You can have a reminder email sent to yourself when tasks must be completed.

Adding a Note:

• Give it a title – A title helps you find each individual note you’ve written quickly and easily.
• Select a category – Categories help organize the notes as personal, family, school or other.
• Text field – Here you can add all the juicy details about everything that your shopping for so you don’t miss any of those details that can make or break the holiday shopping season.

 

Tasks and notes can be viewed daily, weekly, or monthly (the recommended way). They will appear right alongside your appointments and reminders.

We understand that it can get pretty hectic, especially during the holiday season but maybe Mail2World’s task list and notes feature can help keep everything organized.

Be sure to check your list twice everyone!

Best,
-A.B.

Are you rich or plain? Mail2World’s Rich Text Toolbar

Hello World,

Do you like writing in plain text or do you prefer the rich text format where you can add bold, italics and color to your message? If so, we have the email tool for you! Did you know you could customize your Mail2World email with rich formatting? You can add color to your greetings, underline key points, or make your words stand out from the crowd by using the bold feature. You can accomplish all this and more by using Mail2World’s Rich Text toolbar.

Some key rich text toolbar features you might find useful include:

1. Bold - Select the text within your message that you wish to appear in bold.
2. Underline - Make your message text underlined
3. Bulleted List - Create a neat bulleted list in your email.
4. Numbered List - Put a neatly numbered list of items in your email message.
5. Font - Change the way the type looks in your message.
6. Font Color - Change the color of the text in your message.
7. Emoticons - Send a smile with your email.
8. Add Hyperlink - Put a clickable hyperlink in your email message
9. Background Color - Change the background color of your message to a specific color of your choice.
10. Increase Indent - Increase the distance your text is indented.
11. Decrease Indent - Decrease the distance your text is indented.
12. Paragraph: Align Justify - Change the alignment of the text in your message

So get a little colorful and bring your messages to life with the rich text features you get from Mail2World. You can activate and deactivate the rich text toolbar by clicking on the link to the right of the subject field.

For a detailed explanation on the entire rich text toolbar, please see Mail2World’s User Help Guide. Plain text or rich text … we hope our rich text tool helps your email messages stand out! Happy rich text formatting!

Note: The Rich Text toolbar is most compatible with the Microsoft Internet Explorer browser.

Best,
-A.B.

Mail2World Can Help You Get Ready for the Holidays

As soon as Halloween is over most people turn their attention to the “real” holidays… you know Thanksgiving, Christmas, and New Year.  Planning, coordinating, hosting, participating regardless of your role for the holiday festivities and wherever you might be going, it can be a real source of stress.  This is where Mail2World’s calendar can be real handy.

The Mail2World Calendar can help coordinate holiday activities using features such as:

• Scheduling Appointments - For those days that you will be on vacation and unable to respond to emails immediately.
• Schedule Reminders - If you have to pick up a loved one from the airport,  you can set up a reminder to receive an email reminding you of the scheduled pickup.
• Tasks - You can also use the calendar to prioritize tasks that must get done before a certain date or event. Can anyone say “mistletoe?”
• Notes - Are useful for writing things down quickly.

All these scheduled items can be viewed on a daily, weekly, monthly (the recommended way), or even yearly method using the tabs at the top of the calendar page. We have pointed out the different calendar functions for all of you in the image below.

 Using some or all of these features might help relieve some of the stresses you experience during the holiday season. But the calendar can be utilized all year around. You can start with this holiday season and staying organized with your Mail2World calendar, after all, our lives can get pretty busy but we don’t have to miss out on those important things in life.

Happy scheduling everyone! 

Best,
-A.B.

What Does Your Email Address Say About You

Hello World,

I’m about to offer a tip that most of you would probably file under the “No kidding, Sherlock” category but some might actually find it pretty useful for future pondering. Selecting a professional looking email address is essential for submitting resumes, client communications, and even setting up online banking with your financial institution just to name a few examples.

You would be surprised at how many variations of “crazydancedude01@freeemailprovider.com” we’ve seen here at Mail2World. The idea behind it being that it says something about the personality of its owner. The fact is, an email address like the one on the right side of the image below may portray immaturity to the recipient as oppose to your interests.

Anyway, the “No kidding, Sherlock” advice is this: any professional living in the year 2011 needs to maintain a professional sounding email address, separate from their work email address and separate from their personal email address. You never know when that email address might come in handy.

Mail2World offers you 2000 Domains for Personalization…

A good email address should consist of your name, first, last and letters or numbers that have significant meaning to you. For common names like John Smith, you probably won’t find jsmith@mail2world.com available, but you might find johnsmithJS05@mail2world.com. This is a good choice for an email because it contains your name (First and Last), your initials, and/or numbers that are significant to you. Plus, when you sign up with our free email you have the option to pick a free domain name from over 2000 domain names available. Try johnsmith@mail2john.com or johnsmith@mail2teacher.com, or johnsmith@mail2consultant.com...got it? Now go get it! You can sign up for a free email account at http://www.mail2world.com.

Here is a list of five quick tips for a professional email address:

Email Address Recommendations

1. Use your name (First and Last) as much as possible.
2. Select other letters and numbers after your names that are significant to you.
3. Avoid using personal email address for professional communications.
4. Don’t use nicknames because it makes difficult for the recipient to determine who you are.
5. Mail2World will allow you to choose your own domain name from over 2000 domains!

Best,
-A.B.

Using Mail2World’s Backpack Email Feature for File Storage

Hello World,

Mail2World prides itself on the email features that it is constantly developing to improve our customer’s user experience.  One particular email feature known as “Backpack,” primary purpose is to assist users with large files to store and transport within the Mail2World webmail environment.   But Backpack does have some added features that not everyone is aware of and hopefully by the end of this article you could take advantage of some of the features in your email correspondence.

 We developed Backpack for storing large files such as images, videos, and even larger than usual text documents. Once you have uploaded your files you can organize them in folders you create, view them within the Backpack interface, or even share those files with a friend via email.  If files are already uploaded to your account it makes sending attachments much faster and simpler.

While I am sure you are all familiar with uploading and file management. I’m almost certain that some of you aren’t aware of some of these Backpack features:

• Pictures can be viewed in a slideshow format
• View photos in thumbnail form
• Video and music files could also be uploaded and organized

As you know, Mail2world provides lots of features that allow you to make your email experience efficient and productive. 

So the next time you are in your Mail2World email account give Backpack a test drive by uploading some pictures or music by your favorite artist.  You will not be disappointed at how efficiently it will run.

Happy emailing everyone!

Best,
A.B.

Using Email Filters, Folders, & Other Tips

Hello World,

Over the years I’ve signed up for many email mailing lists and newsletters to keep up with everything from tech trends to online store deals. Today, every couple of days I have to go through my inbox to delete messages so that the count for unread messages (a.k.a will never be read messages) doesn’t become an eye sore to me. Well, Mail2World has a few useful tools that can make sifting through email a breeze rather than a chore:

 
1. Rules (Filters) – Rules enable the user to sort incoming emails directly into designated folders.  Users can create rules for any online shopping vendors, work related and/or personal messages and have them delivered to a specific folder you create. You can customize rules to filter messages based on the sender, recipient, and specific text the message does or does not contain. 

2.  Folders – Folders can help an inbox remain manageable and easily maintained. If all email messages go to  one location (the inbox), it becomes filled with unimportant messages causing you to waste time sifting through the unnecessary clutter. Clutter  makes your email account into  an inefficient communication tool.

 
 3. Subscription Links – These links are a must, use them! If you’ve received emails from an online vendor that you subscribed to, shopped at, or requested coupons or communications from and DO NOT wish to receive emails any longer from them use the unsubscribe link. Using that link will let the marketer know that you want your email address to be removed from their email marketing lists. It may take a few days to process the request but it will be done.

IMPORTANT!!! If a marketer doesn’t have an unsubscribe link and you have never bought or used their services in anyway, it might be spam! Move the email message to your junk folder instead.

So, filter it, send it to a folder or unsubscribe to it to control the messages that arrive in your inbox. This is a huge time saver in the long haul. Happy email unsubscribing everyone!

Best,
-A.B.

We Heart Blogging!

Hello World,

Here at Mail2World, we love blogging, sharing useful information and interacting with our readers. Did you know, you could do the same using a blogging feature built right into the Mail2World email interface? The blogging feature allows you to publish anything you want without ever having to leave the comforts of your Mail2World email account.

The Internet is filled with blogs about everything you can think of, from herbal medicine to consumer technology. What the Internet doesn’t have is a blog that is uniquely YOU! So go ahead and click on the Blog icon (the one that looks like a “b”) and start your blog. Share your thoughts and ideas with the world. Below is some information that can help setup your blog and begin you first post.

1. Click on the Blog icon in the top navigation bar.

 

2. Click on Blog Settings under Public Blog settings

• Ensure that the Enable Blog checkbox is checked.
• Give your blog a title, tagline, and description.
• Choose a template (Only choose custom template if you are comfortable coding the look of your blog using CSS).
• You have the option to allow comments and notifications.
• Click Save.

3. Compose your first blog article. Give the post a title and have at it, the compose interface should look almost identical to the one in the email interface.

 

Each blog will have a unique URL based on the email account it’s coming from.  For the sake of this example the URL is http://mail.mail2world.net/Blog/blog@mail2world.net.

Well everybody, I hope some of you start using the blog feature to share news and information with friends and family. Finally, don’t forget to keep coming back to the Mail2World Blog for the latest news at Mail2World, your favorite hosted email provider.

Best,
-A.B.

Email Headers Made Easy

Hello World,

Mail2World’s support staff receives lots of inquiries asking us why messages are sometimes delayed, why some email addresses are being used by others to send spam, and when a particular message is sent. The answers to these questions are all available within the message if the user can find and read the email headers.

Click on the Hide/Display Header link in the upper-right side of the message viewing area to display the headers.

 

 When headers are displayed, the message will look like the image below:

Here is a closer look at the header information:

ResentFrom: blog@mail2world.net
Return-Path: Email Address
Received: from 216.163.188.204 unverified ([216.163.188.204]) by spsmtp01oc.mail2world.com with Mail2World SMTP Server; Tue, 02 Aug 2011 06:06:15 -0700
Received: from static-105-225-235-87.ipcom.comunitel.net (unknown [87.235.225.105])by c9mailgw15.amadis.com (Postfix) with ESMTP id D78CF54F577C4for <blog@mail2world.net>; Tue, 2 Aug 2011 06:06:00 -0700 (PDT)
Received: from [87.235.225.105] by mx1.free.fr; Tue, 2 Aug 2011 13:52:50 +0100
Date: Tue, 2 Aug 2011 13:52:50 +0100
From: "Emilio Benton" Email Address
X-Mailer: The Bat! (v2.10.01) Business
Reply-To: Email Address
X-Priority: 3 (Normal)
Message-ID: 983804589.13467208916702@domain
To: blog@mail2world.net
Subject:
MIME-Version: 1.0
Content-Type: multipart/alternative;boundary="----------534F21C70C70C705"
X-CTASD-RefID: str=0001.0A090207.4E37F643.0050,ss=3,re=0.000,fgs=0
X-CTASD-IP: 87.235.225.105
X-CTASD-Sender: Email Address
x-ctasd: bulk
x-ctasd-vod: uncategorized
x-ctasd-station:
X-Spam: [FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF,0,41]"\Miscellaneous\Normal" <0>

1. Let’s look at the message header from the bottom up.
2. You can ignore the description which includes the To, From, and the Subject lines.
3. All received lines show where the message traveled. This particular message traveled from 87.235.225.105, the ip address it came from by the server called mx1.free.fr  on Tuesday, 2 Aug 2011 at 12:52:50 (UTC Time).
4. Next the message was received by received: from static-105-225-235-87.ipcom.comunitel.net, the ip address it came from by the server called by c9mailgw15.amadis.com on Tuesday, Aug 2 2011 at 1:06:00 pm (UTC Time).
5. Finally, the message was received from ip address 216.163.188.204, the ip address by Example.4u.mail2world.com (Actual name removed for security reasons), the Mail2World server. The exact time and date stamp is Tuesday, 2 Aug 2011 1:06:15 PM (UTC Time).

Once you find the original sending server, you have found where the message originated from. You will be able to tell the date, time it was sent and the reason behind any possible delays. If you need to contact support for any further assistance please be sure to include all header information and any failure notifications that you may have received so that our team can provide you with the best possible support.

Note: You can cut & paste your header information into this Header Analyzer tool in order to easily identify any time or server delays.

Best
-A.B.