Emailing family, friends, and business associates has become rather common for most of us. Because of this reason, it’s easy to fall into the trap of firing off an email to your clients in the same careless and less formal fashion we do our friends and family. But when it comes to your business communications you must be cautious and ensure that all your emails are benefitting your business. For this reason Mail2World has put together a list of 7 questions you should ask yourself before sending a business email.
Mail2World’s 7 questions to ask yourself before sending a business email:
- Am I sending to the right contact?
Be sure you have the correct person in the TO: line. You don’t want to send your business’ sensitive information to anyone who shouldn’t have it.
- Is the subject line persuading enough to open?
The words you add in the subject line are the most first bits of information the recipient sees. So it is extremely important to capture the reader’s attention immediately.
- Does the Email get straight to the point?
Business executives are extremely busy individuals and often times spend less than a minute reading each individual email. So it is important to make your point as quickly as possible.
- Is my Email written in a professional manner?
We’ve written in the past on how important it is to write a business email with proper grammar, spelling and be concise so that the recipient can skim through it easily. Check out Mail2World’s 10 Golden Rules for Business Email Etiquette for more detailed tips on writing a better business email.
- Can my Email easily be read on a mobile device?
Can your email be easily read on a mobile device? It shouldn’t have too many graphics which would slow the loading times for the device. xx% of email is now read on mobile devices.
- Am I attaching any unnecessary files?
Attaching large or unnecessary files could get your message to “not pass go and be sent directly to the spam or trash folder.” All email providers and lots of corporate email systems have spam filtering software that review attachments for security reasons.
- Does my Email have a personal Signature?
Signatures are important in business communications so the recipient can quickly find vital information to contact you back. There is no reason to have a novel in your signature. Your basic contact information and a disclaimer will suffice.
Hope you all have found this information helpful. Happy emailing everyone!Best,